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AGENDA

  1. APOLOGIES FOR ABSENCE
  2. OPEN FORUM – an opportunity for residents to raise urgent matters of concern. The Headmaster of the Piggott School to attend to discuss several issues* (30 mins)
  3. Approve the Minutes of the Parish Council Meeting held on 18th June*
  4. DECLARATIONS OF INTEREST AND ANY WRITTEN REQUESTS FOR PECUNIARY INTERESTS IN ITEMS ON THE AGENDA TO BE CONSIDERED BY THE CLERK.
  5. FINANCE

a)To Receive Financial reports* (5 mins)

b)To authorise payments of invoices (1 min)

c) To consider the applications for grants from Wokingham Citizen’s Advice and Charvil Art Group, and S137 donations to Home-Start Wokingham District and Berkshire Vision* (10 mins)

d) To note a letter of thanks from Michaela Palmer for the Sports Sponsorship funding for her daughter (1 min)

e) To consider the options for the Grounds Maintenance contract from September and to decide which company to use (5 mins)

Any other Finance business at the discretion of the Chairman

6. REPORTS

a) Amenities Committee – To note the minutes of the meeting on 2nd July*

To consider whether to allow temporary signage at East Park Farm (5 mins)

To note any feedback from a meeting between representatives of the Amenities Committee and Charvil Community Tennis Club and to make any necessary decisions on this if appropriate. (5 mins)

b) Planning, Environment and Highways Committee – To note the minutes of the meeting on 9th July and the planning recommendations made* (1 min)

c) Report from the Borough Councillor (5 mins)

7.  ITEMS FOR CONSIDERATION

a) Feedback from the Fete (5 mins)

b) To consider and approve a new Data Protection Policy to be GDPR compliant *(5 mins)

c) To consider amending the Amenities Committee Terms of Reference regarding membership and to allow a general member of the Council to stand in to allow the meetings to be quorate if necessary* (5 mins)

d) To elect an additional member to both the Amenities Committee and to the Planning, Environment and Highways Committees or to make contingency plans until the Council vacancies are filled (5 mins)

e) To elect a deputy to attend the Borough Parish Working group when Cllr. Jeffery cannot attend (2 mins)

f) To note the request for examples of poor maintenance of road signs, footways etc and of poor grass cutting by WBC and to agree to send any examples to the clerk (2 mins)

By virtue of the confidential nature of the business to be contracted the press and public are excluded from the meeting during consideration of the following item under Section 2 of the Public Bodies (Admission to Meetings) Act 1960

To consider the proposals from AFC Charvil at a recent meeting between the Amenities Committee and representatives of the club *(10 mins)

The next meeting will be held on Monday 17th September 2018 (with Planning and Finance Meeting on Mon 13th August)

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