FOR THE ATTENTION OF ALL MEMBERS OF CHARVIL PARISH
You are invited to attend a Meeting of the Parish Council on Monday 24th May 2021 to follow the Annual Meeting in Charvil Village Hall for the purpose of transacting the following business.
Miranda Parker, Parish Clerk
AGENDA
1. APOLOGIES FOR ABSENCE
2. OPEN FORUM – an opportunity for residents to raise urgent matters of concern.
3. Approve the Minutes of the Parish Council Meeting held on 19th April 2021 via Zoom*
4. DECLARATIONS OF INTEREST AND ANY WRITTEN REQUESTS FOR PECUNIARY INTERESTS IN ITEMS ON THE AGENDA TO BE CONSIDERED BY THE CLERK.
5. FINANCE
a) To Receive and Approve Financial reports* (2 mins)
b) To authorise payments of invoices (1 min) *
c) To note the internal auditor’s report (2 mins) *
d) To complete and sign the Annual Governance Statement (2 mins) *
e) To complete and sign the Annual Accounting Statement (2 Mins) *
f) To Approve insurance for 2021-22 (2 Mins) *
Any other Finance business at the discretion of the Chairman
6. REPORTS
a) Planning, Environment and Highways Committee – The minutes of a meeting on 26th April 2021 (5 mins) *
The following Planning Applications to be considered:
211195 Outline application with some matters reserved for the proposed erection of 4 no. dwellings with new access road and associated parking and landscaping. Access and layout to be considered on land to the rear of 6, Old Bath Road (5 Mins)
211599 Application for the prior approval of the erection of a single storey rear extension, which would extend beyond the rear wall of the original house by 5m, for which the maximum height would be 2.92m and the height of the eaves 2.55m at 4, Milestone Crescent (2 Mins)
211640 Householder application for the proposed erection of a single storey rear extension to form conservatory following demolition of existing conservatory at 57, St. Patrick’s Avenue (2 Mins)
b) Amenities Committee – There was no meeting this month
To consider two quotations for servicing the boilers at the Pavilion and to approve one of them (3 mins)
To consider when and how to ease restrictions on hall hire (2 mins)
To consider a request for a preferential rate for hiring the hall from a local charity (2 mins)
To consider the proposal from Ian Gough regarding lighting and insulation of the hall (3 Mins)
To note the findings of the Playground Safety report, to approve the repairs and to allow the Amenities Manager to arrange these with the financial approval of the Chair of Amenities and Clerk (5 mins) *
To approve the costs of repairs to toilets and showers in the Pavilion (2 Mins) *
c) To welcome the new Borough Councillor and to hear any Report (2 mins)
7 ITEMS FOR CONSIDERATION
a) To hear an update on the Neighbourhood Plan Progress and to consider the timeframe for the delivery of the questionnaire given the recent delay (5 mins)
b) To hear any update on the Pavilion project (5 mins)
c) To consider any matters arising from the Annual Parish Meeting (5 Mins)
d) To consider a proposal from Wokingham Borough Council to improve the area behind the play area at Vale View, and to re-paint the shelter (3 mins) *
e) To hear an update on the fete and the Village Society (5 mins)
f) To respond to the consultation on remote meetings (2 mins)
g) To note the removal of the legislation allowing remote meetings, and to delegate decision making to the Clerk and Amenities Manager, with the permission of the relevant Chairs and, for bigger decisions, e-mail approval from the rest of the relevant Committee (3 mins)
The next meeting will be held on Monday 21st June 2021
