FOR THE ATTENTION OF ALL MEMBERS OF CHARVIL PARISH
You are invited to attend a Meeting of the Parish Council at Charvil Village Hall on Monday 20th January 2020 at 8.00p.m for the purpose of transacting the following business.
Miranda Parker, Parish Clerk
AGENDA
1.APOLOGIES FOR ABSENCE
2.OPEN FORUM – an opportunity for residents to raise urgent matters of concern. Michael Firmager, Borough Councillor for Sonning and Chair of the Borough Parish Liaison Group to attend
3.Approve the Minutes of the Parish Council Meeting held on 16th December*
4.DECLARATIONS OF INTEREST AND ANY WRITTEN REQUESTS FOR PECUNIARY INTERESTS IN ITEMS ON THE AGENDA TO BE CONSIDERED BY THE CLERK.
5. FINANCE
a) To Receive and Approve Financial reports* (5 mins)
b) To authorise payments of invoices (1 min)
c) To approve the S137 donations of £150 to the Berkshire Multiple Sclerosis Therapy Centre, £150 to Berkshire Vision, £300 to Home-Start, £100 to the Link Visiting Scheme, and £150 to Berkshire Vision. To also approve a donation of £700 to the Citizen’s Advice Centre (1 min)
d) To review the Minutes and approve the Budget recommendations made by some of the Finance Committee on 13th January* (5 mins)
e) To approve the final precept figure (1 min)
f) To approve the re-appointment of Claire Connell as the internal auditor (1 min)
Any other Finance business at the discretion of the Chairman
6. REPORTS
a) Planning, Environment and Highways Committee – To note the minutes of the meeting on 6th January* (5 mins)
b) Report from the Borough Councillor (5 mins)
7. ITEMS FOR CONSIDERATION
a) To consider how best to provide back-up for the Assistant Clerk at weekends until a Caretaker is appointed (5 Mins)
b) To consider the idea of setting up a “Green Team” to carry out annual Environmental audits of our facilities* (5 mins)
By virtue of the confidential nature of the business to be contracted the press and public are excluded from the meeting during consideration of the following item under Section 2 of the Public Bodies (Admission to Meetings) Act 1960
To consider over-time claims from the clerk and assistant clerk for extra hours worked since April 2019 *(3 mins)
To consider and approve suggested changes to the East Park Farm Lease and what we might like to do on that site, in the light of the meeting the Chairman and Cllr. Sutlieff with John Halsall* (10 mins)
To think about how best to move forward on the ideas discussed at the meeting with Kim Bedford to formulate an effective five-year plan and to approve an extra-ordinary meeting on 27th January* (20 mins)
The next meeting will be held on Monday 24th February 2020
