FOR THE ATTENTION OF ALL MEMBERS OF CHARVIL PARISH
You are invited to attend a Meeting of the Parish Council on Monday 20th March 2023 at 8pm at the Charvil Village Hall for the purpose of transacting the following business. Apologies for absence should be forwarded to the Clerk.
Miranda Parker, Parish Clerk
AGENDA
1. APOLOGIES FOR ABSENCE
2. OPEN FORUM – an opportunity for residents to raise urgent matters of concern (5 Mins)
A resident is to attend with an interest in being co-opted onto the Council
3. Approve the Minutes of the Parish Council Meeting held on 27th February 2023 (1 Min) *
4. DECLARATIONS OF INTEREST AND ANY WRITTEN REQUESTS FOR PECUNIARY INTERESTS IN ITEMS ON THE AGENDA TO BE CONSIDERED BY THE CLERK.
5. FINANCE
a) To Receive and Approve Financial reports* (5 mins)
b) To authorise payments of invoices (1 min)
c) To update on advice on VAT issues regarding the renovation/rebuild of the pavilion (2 Mins
d) To note the costs of the bookings and finance system, and to approve the cost of either the one, three or five year contract (3 Mins)
Any other Finance business at the discretion of the Chairman
6. Planning, Environment and Highways Committee
a) To consider the following Planning Applications
230159 Application for the proposed erection of a first-floor extension and single storey front extension at 15b, Charvil House Road (2 Mins)
To note the following planning approvals
230221 Application for the proposed erection of a single-storey side extension, including alterations to rear fenestration at Craigalea, Lands’ End Lane (1 Min)
230108 Application for the proposed erection of a first-floor front extension to form 3 no. front-facing gables, plus changes to fenestration at 73, Park View Drive North (1 Min)
223798 Application for the proposed erection of a first-floor extension over garage and two storey side extension at 32 Gingells Farm Road (1 Min)
To note the following Tree Preservation Application
230212 APPLICATION FOR WORKS TO PROTECTED TREE(S) TPO 1136/2006, T1
T1, London Plane – Crown reduction by 4m to approx. 12m in height and 12m in spread at the Texaco garage (1 Min)
230480 APPLICATION FOR WORKS TO PROTECTED TREE(S) 1586/2017 G2 T1, Lime – Fell T2, Lime – Fell at 117, Old Bath Road (1 Min)
b) To consider supporting the formation of a Charvil Conservation group based on the volunteers that have been helping with the work in The Hawthorns park by ensuring they are insured, and purchasing tools for them to use, up to around £300 (5 Mins)
7.Amenities Committee
To consider taking out a contract for emptying the bins at St Patrick’s (5 Mins)
To consider whether there has been enough time since the letters delivered to East Park Farm residents who live on the boundary with the Parish managed area, to remove private property from Council managed land (5 Mins)
8.To hear the Borough Councillor’s report (2 mins)
9 ITEMS FOR CONSIDERATION
a) To hear an update on the Neighbourhood Plan Progress (5 Mins) *
b) To approve the cost of providing refreshments at the Litter Pick and to check who can attend (3 Mins)
c) To note the update on Social Media and to discuss what activities the Council would like to undertake, based on the discussion held between the Social Media officer and Councillors Heath and Bray (10 Mins) *
d) To hear an update on the Pavilion (2 Mins)
e) To note the resignation of the Village Warden and to approve the cost of leaflets to advertise in the Charvil Village News (2 Mins)
f) To hear an update on the request to limit the number of dogs one person can walk at a time (3 Mins)
g) To hear an update from the meeting with New Local (3 Mins)
h) To note an update on the Waingels Road sewer (2 Mins)*
i) To consider what needs advertising this month (2 Mins)
By virtue of the confidential nature of the business to be contracted the press and public were excluded from the remainder of the meeting under Section 2 of the Public Bodies (Admission to Meetings) Act 1960
10. To approve the co-option of the applicant who would like to join the Council (3 Mins)
The next meeting will be held on Monday 24th April 2023
