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FOR THE ATTENTION OF ALL MEMBERS OF CHARVIL PARISH COUNCIL

You are invited to attend a Meeting of the Parish Council via Zoom on Monday 21st September 2020 at 8.00p.m for the purpose of transacting the following business.  Apologies for absence should be forwarded to the Clerk.

Miranda Parker, Parish Clerk

AGENDA

1.APOLOGIES FOR ABSENCE

2.OPEN FORUM – an opportunity for residents to raise urgent matters of concern. A resident is to attend who would be interested in filling the existing vacancy.

3.To co-opt Mike Heath and Hilary Jones to the Council and to note the signing of the Declaration of Acceptance of Office and other required documents

4.To approve the appointment of Cllr. Mundy to the role of Chair of Amenities with the resignation of Adrian Keward, and to consider and approve a new Chair of Finance (3 mins)

5.Approve the Minutes of the Parish Council Meeting held on 20th July and of the Finance and Planning Meeting held on 3rd August 2020 both via Zoom*

6.DECLARATIONS OF INTEREST AND ANY WRITTEN REQUESTS FOR PECUNIARY INTERESTS IN ITEMS ON THE AGENDA TO BE CONSIDERED BY THE CLERK.

7.FINANCE

a) To Receive and Approve Financial reports* (2 mins)

b) To authorise payments of invoices (1 min)

c) To note that the Annual Return process had been completed, and that apart from a couple of minor points, were approved by the external auditors (1 min)

d) To hear an update on the preliminary work on the CIL project (5 mins)

e) To note that the National Pay agreement had been published and that the changes had been applied to all salaries as agreed, and back pay to April will be added to the September Wage bill (2 mins)

f) To note the award of a £10,000 grant from Govt to help small businesses with financial losses over the past few months (2 mins)

              Any other Finance business at the discretion of the Chairman

8.REPORTS

a) Planning, Environment and Highways Committee – To note the Minutes of a meeting on 7th September*

To note the progress with the community orchard and extra vegetable plots and to consider whether Council would prefer to take on the area behind the Village Hall as an asset transfer, or to try to work with Wokingham to designate the area as a Community Orchard as part of the Climate Emergency response (5 mins)

To note the Parish Walk was completed by a group of Councillors on Mon 27th July (1 min)

To consider the draft responses to the Planning White Paper Consultation and other related documentation (10 mins)

To note the willingness of the Countryside Service to collaborate on display boards for the Country Park (at least one to be on Charvil Parish Council land) and to consider in principle the request to help fund these (5 mins)

To note recent developments from the Village Society (2 mins)

b) Amenities Committee – To note the minutes of a meeting held via Zoom on 14th July*

 To consider any progress made with discussions regarding tennis (5 mins)

c) Report from the Borough Councillor (5 mins)

9.ITEMS FOR CONSIDERATION 

a) To note the progress of the Neighbourhood Plan and to consider how to progress with consultation in the Covid environment (5 mins)

b) To note the recent issues with the traffic lights on the A4 (3 mins)

 

              The next meeting will be held on Monday 19th October 2020

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