FOR THE ATTENTION OF ALL MEMBERS OF CHARVIL PARISH
You are invited ed to attend a Meeting of the Parish Council at Charvil Village Hall on Monday 18th November 2019 at 8.00p.m for the purpose of transacting the following business.
Miranda Parker, Parish Clerk
AGENDA
1 APOLOGIES FOR ABSENCE
2 OPEN FORUM – an opportunity for residents to raise urgent matters of concern. Michael Firmager of the Borough Parish Working Group to attend
3 Approve the Minutes of the Parish Council Meeting held on 18th November*
4 DECLARATIONS OF INTEREST AND ANY WRITTEN REQUESTS FOR PECUNIARY INTERESTS IN ITEMS ON THE AGENDA TO BE CONSIDERED BY THE CLERK.
5 FINANCE
a) To approve the monthly finance reports (2 mins) *
b) To authorise payments of invoices (1 min)
c) To approve the Review and check Bank Statements against Reconciliations (3 mins)
d) To consider the S137 grant applications from Berkshire Multiple Sclerosis Therapy Centre, Berkshire Vision, The Link Visiting Scheme and Home-Start Wokingham District, and a grant application from the Citizen’s Advice Centre in Wokingham* (10 mins)*
Any other Finance business at the discretion of the Chairman
6 REPORTS
a) Amenities Committee – To note the minutes of a meeting on 2nd December*(2 mins)
b) Planning, Environment and Highways Committee – To note the minutes of the meeting on 9th December (3 mins) *
To consider the following Planning Application
193237 Application for proposed erection of a single storey rear extension, insertion of 2no. roof lights, part garage conversion to create habitable accommodation, plus changes to fenestration at 3, Park Lane
c) Borough Councillor’s Report (5 mins)
d) Staffing Committee – To note the notes of an inquorate meeting on 9th December and to ratify the recommendations made at this meeting on the following subjects: (10 mins)
To note the resignation of the Village Warden and to approve re-advertising the role
To consider and approve the job description for the Caretaker role and to consider how best to advertise it
To consider how to assist the Assistant Clerk with Hall Openings until an appointment is made, including removing the requirement for overtime approval before the work is undertaken as the role is reactive
To consider who needs to undertake lone worker risk assessments
To consider and approve the employee handbook now that the changes requested in March have been made
To consider any training needs
Open Forum to discuss staffing issues
- ITEMS FOR CONSIDERATION
a) To note that the facilitated session took place and that we still await the report (2 min)
b) To hear verbal reports on the various meetings and training courses attended by councillors and the clerk recently (10 Mins)
c) To consider the request to support the Local Electricity Bill (3 mins)*
By virtue of the confidential nature of the business to be contracted the press and public are excluded from the meeting during consideration of the following item under Section 2 of the Public Bodies (Admission to Meetings) Act 1960
To consider pay rates for 2020-21
The next meeting will be held on Monday 20th January 2020
